One Community Team Project Management

Building community involvement through team project management and an ongoing culture of ‘how can I help’ and ‘build on top of’ is foundational to our approach to the healthy and effective functioning of The Whole for The Highest Good of All. This page is to share our project team management model as a project planner template for developing group facilitation skills. Through clearly defined expectations and Project Team and Welcome Team support systems we maintain the foundation where everyone can work together to contribute effectively to steps necessary to accomplish our shared One Community purpose and mission.

 RELATED PAGES

COMMUNITY CONTRIBUTION     ●     WELCOME TEAMS     ●     EVOLVING IT ALL TOGETHER

PROJECT TEAMS

Project Teams are the teams managing each of the areas of development of One Community. Our Progress Update Page lists the current areas that we are working on and we form Project Teams for all areas we are collaborating on in groups. When new people join One Community they  join the specific project teams that they feel they can and would like to help most in and they are then connected with their Project Team Facilitator(s) and Welcome Team Facilitator to help get them up to speed with everything that is happening in the specific project(s) and with One Community as a whole.

Here is an overview of One Community’s project team management structure, organization, and function:

PROJECT TEAM: MEMBER RESPONSIBILITIES

• Identifies projects and coordinate completion
  • Representative of project team reports on progress on Monday night calls
  • Identify tasks to be completed
  • Identify who will work on which tasks
  • Create timeline for completion of initial tasks
  • Report individually on progress on weekly project team calls

SELF-EVALUATION: Are projects on track to meet deadlines? If ‘no’:

• Are individuals meeting community’s contribution needs?
• Are specific project organizers effectively coordinating action?
  • Unclear goals? (–> seek clarity)
  • Lacking expertise? (–> action item to bring in necessary help)
  • Team goals unrealistic? (–>  recommend new goals)
  • Team cohesion/interpersonal dynamics? (–> conflict resolution process, seek external assistance)
• Additional support for Project Teams: Are we being effective?
  • If necessary adjustments/changes as appropriate:
    • In project goals
    • In team facilitator
    • In team members

PROJECT TEAM: ROLE OF A FACILITATOR

Project Team Facilitators are selected based their understanding of the One Community project as a whole and their ongoing ability to lead their project. Duties of the Project Team Facilitator include:

• Coordination of communication between all projects and Project Team Members
• Provide updates on Monday night calls (or delegate updates)
• Facilitate and moderate team meetings
  • Establish agenda items
  • Host calls
  • Take notes on calls (or assign a note taker)