Monday Night One Community Team Calls
For all Pioneers, One Community hosts a weekly Monday night team call that incorporates many of the consensus meeting skills we have learned through our consensus trainings. This page is purposed to open source share the format that we use for these calls that we consider foundational to our organization because they allow us to:
- Report on what each individual did in the prior week
- Report on the progress made within each of the Project Teams
- Discuss as a group any new issues of importance or interest
- Enjoy a little group social time and sharing for those that desire to stay after the formal call
Note: We host these calls through a free service: http://www.freeconferencecalling.com/ All you need is an email address and you will get an individualized number, code, and host code to host calls for up to 1,000 callers at a time with access to a huge variety of free services including recording calls, an online call manager, and tons more.
BASIC CALL FORMAT
Community calls are facilitated on a rotating basis. Facilitators are volunteers and anyone can be a facilitator as long as that person is open to feedback and is interested in constant improvement.
Here is the format we suggest for facilitating these calls:
- Be on the call five minutes early to welcome everyone
- If you can be at a computer, go to FreeConferenceCalling.com to log in and then go to the “Manage Calls” tab so you can see everyone on the call
- When ready, start a recording by hitting 5* on your phone
- Remind everyone that anyone who wants to be a call facilitator can join the list of facilitators and that you as a facilitator welcome any feedback that might help you improve in your facilitation role. Also remind people that if they need to drop off the call at any time after reporting in their part, we suggest the following conscious exit: Share your intention for the following week and then say, “I’m out but always in,” letting everyone on the call know you are leaving
- Perform roll call – who’s on the call?
- Start us with a centering (deep breaths, oms, visioning, etc.)
- Open the space for anyone to “release anything they desire into the Light” – holding space in silence for anyone who desires to share anything that is going on for them. This silence is 60 seconds of space that anyone can add to and is purposed for sharing only; no feedback. Each time anyone speaks, the 60 seconds starts over to assure that space remains for the next person who may be thinking to speak.
- Remind people that it is helpful if people are on the collaborative Action Items GoogleDoc and check to make sure someone is taking notes
- Ask for and share any important announcements
- Ask if anyone present on the call needs to leave early and if so, ask them to go first in reporting in
- Ask each individual to report in on their action items for the previous week and set action items for the upcoming week
- Before anyone leaves they share their intention for the following week (60 seconds or less)
- When everyone is complete with discussing their action items, open the call for any other pertinent biz and/or social sharing/questions
- Wrap up by giving 60 seconds of silence for everyone to reflect on whether or not there is anything else that they’d like to bring up and then, at the end of the 60 seconds, close by asking if anything remains or people are “complete?” People that are “complete” indicate that they are by saying “I’m complete.” If everyone is complete, then the call ends. If someone has something they still wish to discuss, then we return to Step 13.
- At the successful completion of Step 14, we have social time for everyone that wants to stay on the call
- Stop the call recording 5* and we email a link to the recorded call to the team
GENERAL GUIDELINES FOR CALL FACILITATORS
Everyone on a call is considered part of the call facilitation process and shares the following responsibilities with the call Facilitator:
● Keep the call flowing (if there are silences, get things rolling again & if things get off track, reel them back in) – try to limit any one person talking to 3 minutes and suggest a full 5 seconds pause after people are done in the case of more energetic discussions/debates to support “full hearing”
● Monitor the use of conscious communication and ownership language – any time lack of ownership language is noticed, don’t be afraid to interrupt saying: “I’d like to request we remember to use ownership language”
● Be willing to call for a new centering or pause at any time it feels needed
TIME SAVING APPROACH FOR LARGE GROUPS
With groups that are larger, or in the case of areas of the project we are working on with large groups of consultants, or using separate Project Team Calls, we use Welcome Teams to discuss on separate calls what each person is working on and ask Welcome Team Facilitators and Project Team Facilitators to check in for their groups.